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Tips on Gender & Pronouns for Inclusive Wedding Officiants

Published Tuesday, Jun. 29th, 2021

Illustration by Jessica Levey

If you’re new to working with LGBTQIA+ couples, you might have questions about gender identities, using the right pronouns, and how to create a more inclusive and welcoming environment. Luckily you’re in the right place. (And we’re glad you’re here!)


Below, you’ll find a quick introduction to gender (hint, it’s a spectrum, not a binary!) and the pronouns you’ll use as you work with a variety of couples. 


We’ll also offer tips on using gender neutral and inclusive language in conversation and ceremony writing, using your own pronouns in marketing and outreach materials, and what to do if you use the wrong pronouns.


Did you know? 
The LGBTQIA+ umbrella includes people who identify as lesbian, gay, bisexual, transgender, queer, questioning, intersex, asexual, and agender, as well as other identities, represented by the + symbol. These include aromantic, pansexual, genderfluid, nonbinary identities, and more! The LGBTQIA+ umbrella stretches across a broad spectrum of sexual orientations and gender identities, which means it includes a whole lot of people! In fact, 5.6% of Americans openly identified as LGBT this year… By our math, that’s well over 18 million people. 




First, let’s talk about gender!  

Right off the bat, it’s important to know that gender exists as a spectrum of identities -- not just the binary two-option concept of ‘male’ and ‘female’ that many folks are accustomed to. 


People’s gender identity can fall anywhere along this spectrum. Some folks find that they ‘fit’ comfortably within one identity or another, while others feel most comfortable somewhere in the middle, and some don’t identify with any gender at all. Gender identity can also be fluid, so where we feel most comfortable on the spectrum can shift over time. 


Most importantly, you can’t assume someone’s gender just by looking at them. This means that you can’t tell if someone is cis-gender, non-binary, transgender, etc., based on their appearance, regardless of their clothing, hairstyle, features, demeanor, or other outward characteristics.



Here are a few ways you and the individuals you meet might identify:


Cisgender: Someone who (for the most part) finds their gender identity matches up with the sex they had or were identified as having at birth, male or female.


Non-Binary: Someone whose gender identity isn’t only male or female, or whose identity is outside of the gender binary. This term is sometimes used as an umbrella term to include other gender identities outside the binary (such as genderfluid, genderqueer, or agender).


Transgender: Someone who (for the most part) finds their gender identity does not match up with the sex they had or were identified as having at birth. Trans folks are men and women, or may be non-binary. 


Agender: Someone who (for the most part) doesn’t feel they have a gender, or who identifies as gender-neutral or genderfree. 


So, if you can’t tell someone’s gender just by looking at them, and there are so many gender identities on the spectrum, how should you refer to someone when meeting them for the first time? What pronouns should you use? 


We’re glad you asked! Read on…




Pronouns: A classic case of he said, she said, they said…


People might use one set of pronouns, such as ‘he/him/his’, or multiple pronouns, such as ‘he/they.’ 


One of the simplest ways to show couples that you understand, respect, and fully support them, just as they are, is to use their correct pronouns! 



Here are the most common pronouns you’ll use in conversation and during wedding ceremonies: 


He/him/his : Someone who identifies as male


She/her/hers : Someone who identifies as female


They/them/theirs: Someone who identifies as non-binary, gender neutral


Ze/Zir/Zis : Someone who identifies as non-binary, gender neutral (Ze is pronounced with a long “ee” sound when spoken aloud.)


To determine which pronouns to use: 


Listen to how your couple refers to each other and follow their lead, 


Include a question on your questionnaire (more on this below), 


Or just ask: ‘What pronouns do you use?’



Opt for gender neutral language.


Until you know which pronouns someone uses, stick with gender neutral language. This means choosing the genderless variations of words: 


Use ‘they’ instead of gendered words like ‘he’ or ‘she.’ 


Use ‘partner,’ ‘fiance,’ ‘significant other,’ or ‘sweetheart’ instead of ‘bride’ or ‘groom.’ 


Use the person’s name in place of a pronoun. 



For ministers and officiants with experience working with LGBTQIA+ couples, or who are members of LGBTQIA+ communities themselves, this might be familiar. But if gender neutral language is new to you and feels awkward or unusual, don’t worry about getting things wrong at first!


With a little practice, it will feel completely natural. The key is to just start using it as often as possible.  


Try this: 
Think about a time a friend or family member told you they just visited a new doctor, or ran into a new neighbor in the hallway. You might have asked, “What are they like?” without giving it much thought. You used the gender neutral ‘they’ because you didn’t yet know the person’s gender. This is the same idea! 



For example, when talking to a new couple, you might say : 


“This is so exciting! Will your partner be asking any of their family or friends to read something during the ceremony?” 



It’s also a fantastic idea to use gender neutral and inclusive language on your website, social media, email, newsletters, and other outreach materials. 


For example:


Instead of saying “I help brides feel special on their wedding day,” 


try, “I’ll help you feel special on your wedding day,”


or “I help everyone feel special on their wedding day.” 


And consider this: 

Instead of saying “I perform same-sex weddings,”


Try “I welcome all couples, including same-gender and other LGBTQ+ couples.”


Simple shifts in language go a long way, and including multiple terms will help the right couples find you. 



Offer your own pronouns.


A simple way to create a welcoming and inclusive environment is by offering your own pronouns in your introductions, website, social media, marketing materials, and email signature block. Seeing your pronouns lets couples know they’re free to share their own.


In conversation, while planning the ceremony, you might say:  


“Hi, I’m Benny and I use she/her pronouns.”


On your website, you might include your pronouns in your About Me section: 


“Bernadette Ramiro (she/her/hers) is a professional wedding officiant and premarital coach based in San Luis Obispo, California. Benny began performing commitment ceremonies and weddings in 2004 and hasn’t spent a Saturday anywhere other than a wedding in nearly 20 years! (And she wouldn’t have it any other way.)”




“Hi, I’m Bernadette, but my couples call me Benny! (she/her/hers) I’m a professional wedding officiant and premarital coach in sunny San Luis Obispo, where I’ve been performing commitment ceremonies and weddings since 2004.” 


In emails, you might sign-off with something like: 




Bernadette Ramiro
Wedding Officiant & Premarital Coach”


Keep in mind that there are many variations of placement, so choose whatever format and style appeals to you.


In your questionnaire, include a question about pronouns when you ask how a couple wants you to refer to them during the pronouncement:


“8. What pronouns should I use for you during the ceremony? 

Partner One (name and pronouns) ________________________
Partner Two (name and pronouns) ________________________



9. How do you want to be announced during the Pronouncement at the end of the ceremony? Some favorites are, “By the power vested in me by AMM and the State of California, I now pronounce you husband and wife,” or “I now pronounce you partners in love,” or simply, “I now pronounce you married!” 


By the power vested in me by American Marriage Ministries and the State of California, I now pronounce you : _____________________________________________________________”


Pro tip: 
Be sensitive to the fact that not all people are ‘out’ to their families, and they may ask you to use different pronouns in the ceremony than they do when talking to their partner. 



What if you make a mistake? 


When you misgender someone (use the wrong pronoun), don’t go into panic mode. Mistakes happen, and learning to use new pronouns takes practice. It’s not helpful to laugh at yourself, draw more attention to the error, or stop to explain yourself. Simply correct yourself, and continue the conversation using the correct pronouns. 


You might say: 


“Will she … I’m sorry, will they be coming to the rehearsal?” 



If someone corrects you, this same approach usually works best. Thank them for the correction if needed, and continue your conversation using the correct pronoun:


“Will he be coming to the rehearsal?” 


“Ben? Yes, they’ll be there.” 


“Wonderful! Thank you. Ok, ask them to bring a set of glasses and we’ll practice the wine blending ceremony.” 




The takeaway : 


Wedding officiants have the best job ever, because they get to marry awesome couples of all kinds! Learning to use more inclusive language takes practice, but it won’t feel awkward or unusual once you have the hang of it. Practice often.


Consider including your own pronouns in any place potential clients will see them, such as your website and email signature, to help market yourself and to show interested couples that you appreciate and value all identities. If you accidentally misgender someone, gently correct yourself and continue the conversation using their correct pronouns.


Some people might be surprised to see questions about pronouns on a questionnaire or in an email, but many more will appreciate your attention to detail, your openness, and your welcoming attitude, wherever they fall on the spectrum. 



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Jessica Levey
Jessica Levey

Lead Staff Writer & Illustrator

Jessica loves exploring the history and magic of ritual, the connections between people and places, and sharing true stories about love and commitment. She's an advocate for marriage equality, LGBTQ+ rights, and individuality, and is an ordained Minister with AMM. When she’s not writing or illustrating for AMM, she enjoys city hikes, fantasy novels, comics, and traveling.

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