Look Like an Over-Prepared Superhero: The Five Things All Wedding Officiants Should Have

Great Advice From a Professional Officiant to Help You Officiate Your First Wedding with Confidence

 

I live in a world of “Top Five” lists, so when a wedding officiant asks, “What should I have with me at the wedding?” it is natural for me to reply with an easy-to-follow list of the five things all officiants should have with them for a successful wedding.

 

Not only does this list help you feel prepared, it helps you look prepared and professional. Enjoy!

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The Top 5 Things a Wedding Officiant Should Bring to the Wedding Ceremony

 

1. The Wedding Ceremony Script!

 

This one is obvious - you have GOT to have your words with you, right? I personally have a script that has every moment of the ceremony written down. [See the photo below for an example!]

 

When you are up there in front of the couple and all their guests, you can forget the little things like inviting everyone to stand as they are able, or you can forget the really important things like the specific wording of their vows (even though you have already repeated them over and over). 

 

Even if you are more extemporaneous, be sure to have notes or an outline to help guide you through the ceremony. And make sure your list looks nice!  You will be captured in treasured photos forever, so be sure your paperwork looks as professional as you do on your couple’s big day. Also, if you know you are going to be outside, use a bound book or binder or take the time to laminate your papers. This will help prevent your script from being tossed about by the wind, giving you one less thing to worry about.

 

• See our Sample Wedding Ceremony Scripts Library! 

 

 

"My scripts have everyone’s lines in them!” (Photo of an original wedding ceremony script, taken by the author)

 

 

2. Extra Copies of All the Wedding Readings

 

Just in case the friend or family member chosen to present a reading during the ceremony forgets their copy, be the superhero who saves their day by having a copy ready to go. 

 

As I craft my ceremony script with the couple in the months leading up to the ceremony, I ask them to provide me with the text of whatever readings will be shared.

 

Then I have the readings marked by title, author, and speaker in my scripts, with the full readings printed out on separate pages, in case I need to share them with a well-meaning but forgetful reader.

 

• Browse Sample Wedding Readings

 

 

“Securely and professionally stored documents” (Photo by author)

 

 

3.  Two Black Ink Pens

 

Why two ink pens? In case one does not work, of course! Not only is it good to be able to jot down any last-minute additions to the ceremony (venue announcements, change of reader, etc.), but most officiants have important paperwork to fill out during or after the ceremony, and you always want to look prepared. 

 

Related: Don’t get the minister blues… bet on black (ink)

 

Make sure the pens have the color ink required for that paperwork (many states’ marriage licenses require black ink only, for instance), and just like your notes and script, make sure the pens look nice! [See the photo below as an example.]

 

You and others present at the wedding may be photographed signing the marriage paperwork, so make sure you are holding a writing implement that reflects the beauty and solemnity of the day. Some couples like to provide a special pen for the document signings, which they then have as a keepsake, but it never hurts to be prepared by bringing your own!

 

• Order a custom ink pen & stationary set from American Marriage Ministries

 

 

“A photogenic pair of pens”, photo by author

 

 

4.  Emergency Safety Pins!

 

Clothes tear. Disasters happen. Want to look like a hero? Be the person who can step in and offer a little help with a BIG solution: a safety pin! Safety pins can make rips disappear; hold ties or surprisingly heavy boutonnieres in place; and can even be used as a hinge for eyeglasses!

 

I recommend having a few safety pins in different sizes, but having even one of these little devices on you can set you up to look more prepared and helpful than anyone realized a wedding officiant could be! 

 

• Learn More: What to Pack in an Officiant’s Wedding Day Emergency Kit
   

 

“Ava shows off how stylish glasses can look when fixed with a safety pin” (Photo by author)

 

 

5.  NOT Your Cell Phone

 

No cell phone?! I know this one is controversial, but I am old school and always err on the side of professionalism. When you are actually officiating a wedding, remember that you are officiating a wedding, not networking and generating content for social media.

 

While it is important to have photos of you doing your job or photos of you with a happy couple, you also do not want to be the person who forgets to silence their phone, has the occasional buzzing alert distract from the ceremony, or just has a weird rectangular lump in your carefully selected officiant outfit. Plus I have found that most photographers are happy sharing shots of you, and they take waaaay better pictures than you do with your phone anyway. (Just remember to always get permission from the photographer if you use the photo for self-promotion, and always credit them when sharing!)

 

Related: What to Say at the Start of an Unplugged Wedding Ceremony

 

With more and more unplugged wedding ceremonies these days, too, you do not want to be the hypocrite seen with their phone, especially since you are probably the one announcing to everyone to keep their cell phones out of the ceremony. Leaving your phone in your car, your hotel room, or whatever personal space you have that isn’t directly at the ceremony site is always a safe bet.

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“An overdramatization of how bad a cell phone can look in nice clothes, especially if one receives a notification” (Photo by Ava S. [Social Media Manager to @mattmarriesyou ])

 

 

There you have it! 5 Things to Bring (and NOT Bring) to a Wedding...

 

There you have it! Making sure this list of items is all checked off will not only put your mind at ease, but your couple and their guests will take note of the level of detail, thought, and professionalism you put into this momentous, life-changing occasion. 

 

When people talk about you in the future, they will not just refer to you as a wedding officiant - they will remember you as the SUPER officiant who showed up ready to save the day!

 

 

Updated (formatting) 6/4/2025

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More Tips for First Time Officiants

 

• How to Officiate a Wedding For the First Time
   
• What to Wear (and Not Wear) as a Wedding Officiant
   
• Right Before You Step on Stage: A Wedding Officiant’s (Very) Last Minute Checklist
   

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This article was written for American Weddings by guest contributor & pro officiant, Matt McMurphy 

 

Matt is a professional wedding officiant living in the northern Bay Area of California who creates and leads wedding ceremonies personalized for the couple that help everyone recognize, declare, and celebrate the love that is between the couple and ever-present in our world.

 

In addition to performing beautiful wedding ceremonies for every couple, Matt offers coaching in writing and presenting wedding vows and toasts, so that couples and their loved ones are confident and prepared for the big day. He also offers a NEW service coaching first-time officiants in crafting wedding scripts and delivering the best ceremonies for the families or friends who have chosen them for the honor.

 

If that wasn't enough, Matt also blogs on his website! Please visit Matt's website to learn more about officiating weddings and the services that he offers.

 

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